The Volokh Conspiracy
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Getting Rid of the Yellow/Red Flags in Material Copied from Westlaw to Word
Say that you've copied a few paragraphs from Westlaw to Word, and they include yellow and red flags and similar items indicating the status of various cases (e.g., whether they've been questioned, overruled, appealed, and the like). That can be helpful for your own reading, but may not be so good if you want to use the passages in a brief, in a course handout, and so on. You can copy and paste the text without formatting, but that will get rid of italics as well, which isn't optimal. How do you just get rid of the flags?
I just recently learned it (though I probably should have known it earlier): Just do a search-and-replace for ^g (for graphics) and replace it with nothing. Voila.
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Works in Word but not in Excel – which may be fine for pulling content from Westlaw but I often run into the same problem when analyzing table-based data from web-sources.
In Excel, the process is Home tab > Editing section > Find & Select > Go To Special > Objects > OK > Delete.
Be careful — I think you still have a graphic there, just an invisible one. Word might — I emphasize might — reserve space to display that invisible graphic which can screw things up when you do global formatting changes to the whole document.
And unlike Wordperfect, Word doesn’t have a “reveal codes” option.
Indeed. Word proudly reserves its right to screw up formatting for reasons it won’t tell you.
One is sooo tempted to make some analogies to legislators. This one will resist.
Even Word is a conspiracy to a true conspiracy loon.
Why not use “paste unformatted”? I have it mapped to ctrl-shift-v on my copy of word, and always use it because I don’t want any of the Word fonts or formatting. Or am I missing something?
This is the least bad option. Because you can't tell whether Word will decide to add, keep or subtract formatting, just cut and paste special (plain text), and then hunt through it word by word to delete any contaminants.
And word does have a reveal codes; press alt-F9. Not as good as Word Perfect's though.
It's pretty useless because it doesn't tell you what part of the document the formatting applies to (you have to do alt-F9 line by line or even word by word) and it doesn't allow you to delete or change the formatting.
You could remove all flags prior to copying the text from Westlaw. Click on the Flag icon and then de-select all of the flags.
True, but I like to see the flags when I'm reading cases on Westlaw; I just want to easily delete them after I copy and paste text into Word.
I read the headline way too quickly and thought Prof. Volokh had submitted his first post about soccer and was raising complaints to officiating.
Westlaw has a built in copy and paste feature that doesn't copy the flags. If you select text and then hover over the text with your mouse, a drop down menu appears. It's the same menu to highlight passages. It also will copy the citation to the case in whatever format you want.
I prefer to use LibreOffice because it's available on Linux, MacOS, and Windows. I find it a little easier to create sections and to control character attributes with LibreOffice than with Word. When I write a patent application, I often need to include mathematical formulae and other unusual symbols, which have attributes that need to be carefully controlled..
If I have to send out a document to be published in SCOTUS format, I convert a LibreOffice .odt document to .docx via LibreOffice document conversion and then give the document a once over in MS Word -- I prefer on the MacOS, where MS Word interface is superior to the MS Word interface on the Windows. MS Word has a better interface to online Adobe tools than LibreOffice has.
I have not tried submitting a .docx file to the USPTO yet, but I would probably give the LibreOffice .docx file a once over on MacOS MS Word before submitting.
The .xml format, which underlies .odt on LibreOffice, slightly differs from .xml format, which underlies .docx on MS Word. Every once in a while I have to directly edit the .xml file directly in order to get the document format correct. Emacs has an acceptable .xml mode. Then I compress the .xml file and regenerate a .odt file, which can be converted to a .docx file. It's possible to go directly from .xml to a .docx file, but I have not tried such a conversion.
If I remember correctly, Microsquish promised that .xml was supposedly going to be an uniform international standard....
"I prefer to use LibreOffice"
Pervert.
What Microsquish did in the 90s was purchase the second-best product and then use its massive market dominance to force folk to use it. Word evolved out of Wordstar while Word Perfect evolved out of Perfect Writer -- and circa 1990, Word Perfect was a superior product. But Bill Gates bought Word...
As always, Dr. Ed has his own unique version of reality. Microsoft did not purchase Wordstar, and Word did not evolve out of it; Word Perfect did not evolve out of Perfect Writer.
The impressive thing is that he can manipulate a mouse with his hooves.
I just copy without formatting and re-italicize. Takes much less effort.